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Library Policies: InterLibrary Loan

New and Improved ILL - Summer 2016

Over the summer, Hackelmeier Memorial Library has upgraded its Interlibrary Loan processes by acquiring the ILLiad service (ILLiad stands for InterLibrary Loan internet accessible database). This functionality allows for greater processing and tracking capabilities on behalf of our staff, as well as increased responsiveness from the user interface as well.

New users must register for using ILLiad with their Marian University login credentials. Once logged in, users will need to fill out the brief form indicating their academic and/or department status.

Instructions for making requests can be found here.

ILLiad user login

ILL Expectations

Best Practices

The following is a set of expectations and responsibilities when utilizing ILL at Marian University.

  • In order to maintain good resource sharing relationships with other institutions, due dates must be honored. Late return of library materials endangers our resource sharing relationship with other libraries.
  • All users are subject to the lending library's policies, fines and replacement costs for lost or damaged interlibrary loan materials. Invoices submitted to us by the lending library will be applied to Business Office accounts.
  • Some items already owned by MTHML, specifically media DVDs or CDs, may not be borrowed from another library, except under special circumstances.
  • Entire journals are not available for borrowing. Tables of content and articles may be requested instead.
  • Abuse of interlibrary loan policies (i.e. repeated late return) will result in the suspension of interlibrary loan privileges. Replacement fees charged to the library for unreturned items will be applied to student accounts and departments for faculty.

Interlibrary Loan Procedures

Interlibrary Loan

Hackelmeier Memorial Library participates in local, state, regional and national resource sharing programs to obtain materials for its patrons.  This resource sharing service is known as interlibrary loan or ILL.  Interlibrary loan is a library-to-library transaction; therefore all requests must be administered through a library. Requests can be initiated not only on our website and in the catalog, but also in databases such as EBSCO.

Eligibility

Interlibrary loan service is available to current Marian University faculty, staff and students. All others may submit requests through their local public libraries.

Before you submit a request:

Determine whether or not the library already owns the item you need. If we do not, the chances are likely that our catalog will have an additional items (articles typically) that will be closely related to your research topic.

  • Search the online library catalog for book and journal titles.
  • Search the e-journals A-Z  portal for journals available in electronic format.
  • Search for articles in an appropriate subject database.

Time Required

Requests are usually processed within 24 hours of receipt by the interlibrary loan staff. Requests are verified and submitted electronically to a string of up to five potential suppliers.  Users must allow a minimum of 10 days after submitting a request to receive material.  Often, the item is received in much less time, but this can never be predicted.  Peak borrowing periods, staff shortages, and the efficiency of the supplier, may influence the length of time needed.

Loan Periods

The loan period for borrowed materials varies and is controlled by the supplier.  Due dates are clearly marked on each borrowed item.  Generally, libraries offer a two or three week loan period, with one renewal possible.  Renewals must be requested before the due date of the current loan. Renewals are not automatically granted by the lender.  Restrictions on the borrowed material will be indicated on a printed label attached to the item.

Interlibrary Loan Tips

Interlibrary Loan tips

  • Include all bibliographic information in your request.
  • Do not use abbreviations, when full titles are available.
  • Request renewals at least three days before the due date.
  • Return interlibrary loan materials to the Circulation Desk.  Do not use the book drops.

Consult or email the Interlibrary Loan Librarian at 955-6405 for inquiries about your requests.

Some items are difficult to borrow

New books (current best-sellers), rare books, reference materials, computer programs, media materials (CDs/DVDs), foreign theses, dissertations and genealogical materials are often difficult to receive via ILL.  Please consult Reference Staff for help identifying items or finding alternatives.

 Theses and Dissertations

Patrons may request master’s theses and doctoral dissertations through interlibrary loan.  However, theses and dissertations indexed within the catalog may be accessed though our access to Proquest's Theses and Dissertations database. Please contact a member of the library staff if you cannot obtain such an item through the methods listed above.