AI Acceptable Use Policy

Ethical Consideration When Using Generative AI

All university members must uphold ethical standards when using AI tools, including the following.

Bias Awareness

Acknowledging the existence of biases in AI systems due to the data they are trained on or the algorithms they use is extremely important. Recognize and mitigate biases in AI outputs by objectively evaluating AI tools, using this section 508 of the Rehabilitation Act as a guide. 

Use of Trustworthy AI Systems

Take a holistic approach when evaluating AI, only using technologies that adhere to the characteristics of trustworthy AI, as outlined by the National Institute of Standards and Technology (NIST). This includes ensuring AI systems are valid, reliable, safe, secure, accountable, explainable, and privacy-enhanced. Trustworthy AI respects human dignity, minimizes risks, and provides transparent, interpretable outcomes that align with ethical principles and responsible stewardship. Users should prioritize tools and platforms that demonstrate robust safety measures, ongoing performance monitoring, and clear documentation of design and potential impacts.

Transparency

Clearly communicate when AI is used in communications, decisions, or outputs.

Alignment with University Values

The ethical use of AI at our university aligns with the institution's core values, fostering a respectful, just, and responsible academic community. Faculty, staff, and students are encouraged to practice the Franciscan Values when utilizing AI:

• Dignity of the Individual: Honor your own intellectual growth and respect others by producing authentic work that reflects your unique ideas and learning. Properly cite AI and other sources to acknowledge the contributions and efforts of all individuals.
• Peace and Justice: Promote fairness, honesty, and trust within the academic community by using AI tools responsibly. Misuse of AI disrupts the integrity of academic relationships and diminishes equity in the learning environment.
• Reconciliation: View mistakes as valuable opportunities for learning and improvement. If challenges arise in the ethical use of AI, seek guidance from faculty or colleagues to align your practices with academic standards.
• Responsible Stewardship: Leverage AI tools ethically and thoughtfully to enhance your academic and professional growth. Use technology as a supplement, not a replacement, for genuine effort, remaining mindful of its impact on the integrity of your education and the broader community.