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Library Policies: Services for Faculty & Staff


Printers are available on the first and second floors of the library, as well as the basement. Copiers are available on the first and second floor.  Color printing is available on the first floor of the library.

ALI Card

As a Marian student, faculty, or staff member you are able to borrow materials from libraries at other area colleges and universities that belong to the Academic Libraries of Indiana Consortium

Before you go to another library, you must:

  1. Fill out a short ALI application
  2. Obtain a borrower card at the Circulation Desk in the Hackelmeier Library. 

After you obtain your card, you must present the following at a member institution library in order to borrow materials:

  1. ALI borrower card
  2. Your Marian ID 

The ALI cards are good until the end of the academic year (June 30).

Lost Library Items

With an item loaned to a user's account, email notifications will be sent to the user in several phases. The first phase will indicate the item's upcoming due date, the second indicates the arrival of the due date, the third will indicate accrual of overdue fines, and the fourth will indicate that the loaned item has been deemed lost.

In the event that items are declared "lost", library staff will assess replacement fees attributed to the user. First, staff will verify the item has been returned and will waive overdue fees as necessary. If the item is still missing from the shelves, staff will contact the user. If loaned to a student, a hold will be placed on their Business Office Account. If the user is a faculty or staff member, library staff will contact the user and assess replacement fees with their department if the item remains unreturned. For items that remain unreturned, the options for students are as follows: 

  • Return the item: replacement fee is waived, but overdue fees remain.
  • Pay replacement fee of the item at the Business Office.
  • Purchase a replacement for addition to the library collection. Note: consultation with library staff is necessary prior to replacement purchase.  

Laptop replacement fees for 2020-21:

  • Acers - $1100
  • Macbook Pro - $2500

Replacement fees for laptops determined by IT department. 

Note: If a user loses a PALShare item (item borrowed from our consortium partner), the library will be charged a flat $75 fee for replacement (regardless of format), which will then be forwarded on to the user to recover costs.

It is highly encouraged that students first consult the library when reconciling items marked as lost. Students are ultimately responsible for their overdue fees.

Services For Faculty & Staff

Services for Faculty and Staff

Hackelmeier Memorial Library offers many services to faculty and staff. In addition to loaning items from the collection, faculty members are encouraged to contact library staff for classroom-based and/or personal instruction for our wide variety of library resources, ebooks, electronic resources, full-text scholarly databases, as well as print reference and periodical materials. 

Loan Periods, Limits, & Fines

As of August 1, 2020, The Library no longer charges overdue fines for books. When a book is 14 days overdue, a replacement fee will be assessed which must be paid (or the item returned) before additional items can be borrowed. The replacement fee can be reversed if the item is returned within 3 months of payment for the lost item.

The Library will add fees to a user’s student account. Students must pay all costs associated with lost items in full before any additional items can be checked out.



60 days

DVDs, CDs, Board Games

14 days


7 days


3 hours

Flip Cams and tripods

3 days

Virtual Reality - stationary* 

Items include: 

  • Headset

  • 2 Controllers

* Items must stay in library and set up by library staff member

3 hours
Laptop 24 hours
Course reserves 2 hrs, 3 hrs, 24 hrs

Faculty and staff


End of semester

DVDs, CDs, Board Games

14 days


7 days

Flip Cams and tripods

3 days

Virtual Reality - classroom* 

* Items checkout must be arranged with a librarian. Instructions for reservation found at

with librarian


Course Reserves

Course reserves are a way to have relevant texts available to your students for a limited amount of time. These can include library copies of books or DVDs and faculty-owned material. While the library does not actively purchase textbooks for our collection, this can be a cost effective solution for some students. We cannot put items borrowed from other institutions on reserve. 

How to put items on course reserve

  1. Bring items to the library front desk. If it is something the library already owns, contact a staff member and we can pull the item for you.
  2. Fill out a form indicating course name and number as well as how long it can be checked out for. Options include:
    • 2 Hours
    • 3 Hours
    • 24 Hours
    • 7 Days
  3. Determine if you would like the item to be on reserve for that semester, the academic year, or if you use it every semester, we can leave it on indefinitely.