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CTL Team Resources

Internal resources for the CTL team.

Purpose

The Center for Teaching and Learning embraces the use of generative AI tools to enhance efficiency, clarity, and creativity in our work. This page outlines how CTL staff may use AI responsibly in alignment with the university’s Acceptable Use Policy (AUP). It also provides examples of appropriate and inappropriate use in common CTL contexts.

Our goals are to:

  • Encourage thoughtful, ethical use of AI to enhance productivity
  • Protect confidential information and uphold privacy and trust
  • Model transparent and responsible AI practices for the campus community

Guiding Principles

AI tools can assist CTL staff with writing, organization, and idea generation. However, their use must always:

  • Align with Marian University’s Acceptable Use Policy
  • Protect confidential, identifiable, or proprietary information
  • Preserve human authorship and accountability
  • Use transparency and professional discretion when appropriate

Acceptable AI Use Scenarios

 

Canvas Course Review Reports: AI may be used to improve clarity, grammar, or tone in written reports reviewing faculty courses if all identifying data (faculty names, course titles, student information) is removed before inputting text into an AI tool.

  • AI can help polish writing, summarize findings, or adjust tone.
  • Human judgment, observations, and conclusions must remain entirely human-created.
  • Disclosure to the instructor is optional unless evaluative content was generated or altered by AI.

 

Classroom Observation Reports: AI may be used to refine wording or create templates, but:

  • No identifying faculty, course, or student information may be entered.
  • Human reviewers are responsible for all interpretations or recommendations.
  • Transparency is recommended if AI was used to rephrase or format feedback that will be shared externally.

 

Student Focus Group Summaries (SGIDs, feedback reports, etc.): AI tools can help synthesize anonymized student comments, but only after:

  • All student identifiers are removed.
  • Sensitive student remarks that could link to a specific person are paraphrased before inputting.
  • The final analysis is reviewed carefully by the CTL facilitator for accuracy and tone.
  • A disclosure statement such as “AI tools were used to help synthesize anonymized feedback” can be included when reports are distributed to faculty.

 

Workshop and Program Development: AI may be used to brainstorm ideas, generate outlines, or refine workshop descriptions.

  • AI should be viewed as a creative assistant, not the final author.
  • Final content must be reviewed for accuracy, tone, and alignment with CTL’s mission and Marian values.
  • No internal planning documents or unannounced programs should be entered verbatim into AI tools.

 

Communication, Marketing, and Reports: AI may assist with drafting or polishing newsletters, event descriptions, or web content.

  • All public-facing text must be reviewed by a CTL staff member for accuracy, tone, and inclusivity.
  • Any AI-generated text used publicly should be edited to ensure alignment with institutional style and messaging.

Unacceptable Use

AI may not be used to:

  • Generate evaluative comments about faculty, students, or staff
  • Input any identifiable or confidential data (e.g., course shells, names, survey results with identifiers)
  • Produce content presented as original human work without review
  • Substitute for human analysis, empathy, or professional judgment

 

Accountability and Reflection

Every CTL staff member remains responsible for the content they produce, even when AI is used. If in doubt about whether a use is appropriate, consider:

  • Is it consistent with Marian’s Acceptable Use Policy?
  • Could this use compromise confidentiality or trust?
  • Would I feel comfortable explaining my use to the person whose work or data is involved?